Archiving and compliance

Email has fast become the business communication of choice. Unlike the telephone, emails are recorded and can be distributed to a number of recipients at any time. Archiving these communications is a serious issue, eating into valuable IT resources. At OGL, we work with you to assess your volume of email traffic and suggest a rigorous archiving solution that can cater for the short term and long term storage of your emails.

Our IT experts at OGL use Archivo products to offer low cost solutions enabling businesses to reduce the size of most email servers by up to 80%, through the effective separation of server messaging from email data. Archivo modular products offer effective data management, whilst providing a full search and archive facility. This enables the user to mine vast amounts of business data contained in an array of mails and attachments and turning this untapped data into a useable and effective knowledge database.

In addition this solution provides full compliance with existing and emerging corporate governance requirements and the ability to integrate with other lines of business applications such as CRM.

Archive Manager

Capture, Index and Store Messaging Data
Are you challenged with reducing the cost of e-mail storage while increasing the productivity of your organisation? Do you need to improve your organisation's ability to satisfy security and compliance requirements regarding e-mail?

We understand that it is difficult for Exchange Administrators to balance the organisation's storage management requirements with compliance policies, performance requirements and end-users' demands for more storage. Archive Manager enables you to get more control over historical messaging data while maintaining performance and end-users' expectations.

Effective Mailbox Management
Archive Manager helps organisations control data volumes and reduce the cost associated with storage management. With Archive Manager you can:

• Reduce the storage volume of messaging data and the load on your servers
• Ensure true single-instance storage and data integrity
• Facilitate the sharing of information by using custom mailboxes and folders

Store Messaging Data for Compliance Needs
With the onslaught of regulations dictating data retention policies, organisations must plan for the inevitable request to recover data from their messaging system. Archive Manager helps organisations ensure that data is captured and can quickly be produced as evidence for legal or compliance purposes. In addition, Archive Manager consolidates distributed data, including personal folder files (PSTs), to reduce overall risk for the organisation. Archive Manager helps you meet your compliance needs by allowing you to:

• Backfill the archive with historical data from current mailboxes, backup media, and PST files
• Set granular permissions to archived data
• Search for just attachments, or for messages with attachments

Archive Manager enables e-mail to become a true asset for the organisation by capturing, indexing and storing messaging data for mailbox management, compliance, and knowledge sharing.

Enable your organisation to control data volumes, reduce the cost associated with storage management, quickly produce evidence for compliance purposes and leverage the knowledge locked up in e-mail.

To discuss email archiving and compliance with an IT professional at OGL contact the Technical Consultancy Team on 01299 873 873.