06


08 Profit4 Features

back arrow iconback arrow iconForward arrow iconforward arrow icon

SRM Software (Supplier Relationship Management)

All your supplier
info in one place

star iconstar iconstar iconstar iconstar icon
Google logoCapterra logoSoftware Advice logo

Supplier contacts, purchase orders & communications, at your fingertips.

Watch an online demo
SRM Software
Down arrow yellow icon

Trusted by 1000's of UK users

MAH logoTBS Oxford logoMore Handles logoDeligo logoFix247 logoBroadbent logoAnderson Electrical logoSystem Hygiene logoTF solutions logoAllfix logoFatboys logoLamberts logoAvanti logoTPS logoPioneer Feed logoNeo Timber logoFrelan Hardware logoFrank Blakeley logoPickard Hardware logoMaple logoCater4You logoDJB logoABM Electrical logoCambridge logoCH&F logoCSL logoSCS Packaging logoStar Fasteners logoMason's Fasteners logoFlowfit logoMetalflex logoPryce's logoSterling logoMiller Medical logoComax logoRedashe logoSpringpack logoGibb Tools logoChelmsford logoIDC logoTerrier Tools logoSwitchtec logoMidshires logoExcel Plastics logoCarpenter Goodwin logoPremier Bearings & Transmissions logoRiley Shutt logoYate Supplies logoExpert Electrical logoGRF logoGeldbach logoCubralco logoPlastics Plus logoEssex Industrial Supplies logoCounty Industrial Supplies logoAnglia Bearings logoJanitorial Express logoJace Supplies logoGlendower logoIndustrial ValvesNobisco logoTBS logoTB Davies logoMartyn Price logoCCF logoWMF logoCED logoTouchstone Lighting logoABCO logoBTP logoScots Bearings logoKingsdown Nurseries logoGeorge Lodge logoFiltration Warehouse logoFISC Healthcare logoSouth Wales Turf & Top Soil LogoChain & Conveyor logoMidland fitting LTDActuation ValvesComplete Packaging logoAd Grind logoTektum logoBerkeley logoPackaging4U logoDirect Packaging logoSecurikey logoJWL logoRegent logoAndway logoCuxson Gerrard logoVulcan Fasteners logoGeorge Lodge logoDeltawaite logoSphinx logoKendor logoHT Supplies logoUniformity logoCR logoMAH logoTBS Oxford logoMore Handles logoDeligo logoFix247 logoBroadbent logoAnderson Electrical logoSystem Hygiene logoTF solutions logoAllfix logoFatboys logoLamberts logoAvanti logoTPS logoPioneer Feed logoNeo Timber logoFrelan Hardware logoFrank Blakeley logoPickard Hardware logoMaple logoCater4You logoDJB logoABM Electrical logoCambridge logoCH&F logoCSL logoSCS Packaging logoStar Fasteners logoMason's Fasteners logoFlowfit logoMetalflex logoPryce's logoSterling logoMiller Medical logoComax logoRedashe logoSpringpack logoGibb Tools logoChelmsford logoIDC logoTerrier Tools logoSwitchtec logoMidshires logoExcel Plastics logoCarpenter Goodwin logo

The benefits of Profit4's SRM software

lightning icon
Easily manage suppliers
Down arrow icon expand more
check icon

Raise a PO in a few clicks

check icon

Create rules to auto-reorder bestsellers

check icon

View the status of orders raised

user icon
Dedicated supplier dashboards
Down arrow icon expand more
upload icon
Easily update products
Down arrow icon expand more

Improved stock availability & customer satisfaction

One system to manage all areas of your business.
Profit4 sales dashboard
Watch a 3-min demo

Trusted by 1000's of UK users

Cotswold Hose directors

"Stock was previously a massive issue for us in Sage 50 we could only put one supplier against a product, however we have a lot of stuff that we can buy from multiple places"

quote mark

Debs Smidt, Managing Director

Cotswold hose & Fittings

"We have been able to get our stock control in order & reduced our stock holding down at any one time by about £100,000 a month"

quote mark

Mark Ashworth, Commercial Director

ABM Electrical

"Now everything we need including integrated, dynamic supplier pricing & instant invoice processing is literally at our fingertips"

quote mark

Julian Taylor, Business Owner

TAPPS

Dedicated dashboards for each supplier

Everything you need to know about a supplier in one place

Our SRM software enables you to quickly access an individual supplier's full information and history in one drillable dashboard, including:

  • Order details: view order or per line
  • Order status: awaiting allocation/assigned/allocated/dispatched
  • Delivery estimates & courier tracking details
Profit4 supplier dashboard
Profit4 PO order software screen

Raise purchase orders in just a few clicks

A seamless purchasing process

Our SRM software enables you to raise a purchase order straight from a supplier's dashboard or from the purchasing dashboard in just a few clicks.

It can also utilise shortage lists - essentially a shopping list, that you can use to populate your PO. They can be manually added by the warehouse or sales team or automated, where bestselling products are automatically added when they fall below a certain threshold.

As well as placing orders to replenish stock, you can place orders for direct delivery and back-to-back delivery.

SRM software, designed with the user in mind

wfh icon

Access from any location

Whether working from home or on the road, you can access Profit4 anywhere through your browser.

lightning icon

A fast easy-to-use interface

No more waiting ages for data to load or trying to navigate overly complicated systems.

Dashboard icon

Fully customisable dashboards

Each user can quickly and easily create their own customised dashboard.

wfh icon

Access from any location

Whether working from home or on the road, you can access Profit4 anywhere through your browser.

lightning icon

A fast easy-to-use interface

No more waiting ages for data to load or trying to navigate overly complicated systems.

Dashboard icon

Fully customisable dashboards

Each user can quickly and easily create their own customised dashboard.

Watch a 3-min demo

Achieve a perfect synergy between your purchasing & stock control

One system to manage everything

By using one system for your stock control and purchasing, you can quickly identify low stock, the volume of forecasted orders and whether there's a purchase order raised with your supplier.

This ensures that your bestselling items are always in stock and there are no delays in placing orders with suppliers and getting orders to customers.

Optimised warehouse
Profit4 software stock dashboard

Quickly upload supplier prices & images in bulk

In today's climate suppliers are regularly changing their prices

Our SRM software enables you to bulk upload supplier prices via an excel spreadsheet, with the changes taking effect immediately. With our advanced reporting, you'll also be able to see how this impacts your profit margins at a top-level and individual product level.

You can also bulk-upload supplier product images and export them to your website.

Integrate with your website, couriers, trade counter & more!

Profit4 integration appsProfit4 app integration icons

Functionality checklist

check icon
Individual supplier dashboards
plus icon

Profit4’s SRM software provides you with everything you need to know about a supplier within one workspace, including contact information, credit control terms, all transactions, tasks and communications history.

check icon
Supplier purchase invoices, credits, refunds and payments dashboards
plus icon

Profit4’s SRM software provides individual dashboards for your purchase invoices, credits, refunds and payments. View by individual item lines and instantly see the real-time status, e.g. if a purchase invoice has been posted, re-invoiced or is in draft.

Profit4 also enables you to easily allocate supplier payments and refunds to individual invoices and credit notes.

check icon
Supplier credit terms
plus icon

View your credit limit, payment terms, as well as your account balances for individual suppliers.

check icon
LUCKINSlive supplier workspace (optional)
plus icon

LUCKINSlive is a subscription service that provides the product details for over 1 million items, from hundreds of Electrical, HVAC and Plumbing manufacturers.

The LUCKINSlive workspace within Profit4's SRM system lists all your LUCKINSlive suppliers and matches them with the relevant supplier dashboards within your Profit4 account, so everything is synced.

check icon
Autopay suppliers via BACS
plus icon

Profit4’s SRM software enables you to automatically pay suppliers via bank-to-bank transfer.

check icon
Purchase Ledger / Supplier Reconciliation
plus icon

Run Profit4’s Supplier Reconciliation report at any time to check that your Purchase Ledger reconciles with the Nominal Ledger (also known as the General Ledger).

check icon
Auto-reordering bestselling stock (optional)
plus icon

Within Profit4's SRM system you have the option to set up automatic re-ordering of bestselling products if their stock levels reach a certain level. This ensures they’re never out of stock.

check icon
Ultra-fast PO creation
plus icon

Create a purchase order in just a few clicks and view all purchase orders raised line-by-line. With Profit4’s customisable user access, you can also set it up so that when a member of your team creates a PO it is then automatically sent to the business owner or purchasing manager to approve before being sent to the supplier.

You even have the option to add purchase attributes to provide more info to your warehouse when they’re receiving the goods into stock. And include an estimated delivery date, so your team are automatically alerted if they need to begin chasing delivery.

check icon
Automatically created shortage lists
plus icon

Profit4 will automatically create shortage lists for products that are low in stock, these can be viewed by supplier and include the recommended quantity of items to be ordered and their order value.

These shortage lists can be edited if needed and used to automatically generate a PO (purchase order).

check icon
Supplier order status updates
plus icon

View the real-time status of your supplier orders.

check icon
Bulk upload supplier price lists
plus icon

Profit4's SRM software features will save you hours of work by enabling you to upload an Excel document of new or updated supplier prices.

You can then easily view the impact on profit margins that these price changes will make and alter your customer pricing accordingly in the system, and this will be mirrored by your trade counter, website, Amazon and eBay.

check icon
Edit/update existing product codes
plus icon

Profit4 enables you to change product codes and information without having to create new product lines. This enables you to easily view a product’s complete historical performance.

check icon
Streamlined supplier returns/refunds
plus icon

Profit4 enables you to change product codes and information without having to create new product lines. This enables you to easily view a product’s complete historical performance.

check icon
Easy batch tracing
plus icon

If a customer reports a faulty item, you can easily trace its batch number and identify other products that might be affected before reporting it to the supplier.

This makes requesting replacements or credit much easier.

check icon
Supplier transaction enquiry / invoice statuses
plus icon

Profit4 enables you to search by supplier and then view the invoices in dispute, awaiting payment or overdue.

check icon
Supplier alerts
plus icon

Setup customisable alerts for your suppliers.

check icon
Cloud-based ERP
plus icon

Profit4 is a cloud-based ERP system, which means it can be logged into via your internet browser from any location. This makes it ideal if you’re visiting a supplier or working from home.

Frequently asked questions

What is the benefit of using ERP software with inbuilt SRM features vs standalone SRM software?
plus icon

ERP software with inbuilt SRM features, like Profit4, ensures that your business is fully integrated.

For example, your top-level financial reports will include real-time supplier order costs. Elsewhere, your sales and warehouse team will be able to spot when purchasing has raised a PO, will be able to track its status and know when new warehouse stock is to be delivered. All parts of your business will be working together.

How does SRM software increase sales and profits?
plus icon

By effectively managing your supplier orders you can ensure that bestsellers are never out of stock.

And with its full visibility and easy reporting, Profit4 enables you to quickly spot dead stock, identify your most profitable products and see the impact of supplier price changes on your profit margins.

With its automation, Profit4 will also reduce the cost of administration, enabling you to grow without the need to employ more staff.

Who uses SRM software?
plus icon

Anyone in your business who is involved in managing supply chains will find Profit4’s SRM software features beneficial.

What is SRM software?
plus icon

SRM software stands for supplier relationship management software. It is a platform that helps businesses manage their relationships with suppliers, including processing orders and making payments.

SRM software is beneficial because it streamlines communications, improves relationships, manages supplier data, automates tasks, improves supplier performance and reduces storage costs.

Can I open Profit4 in more than one tab?
plus icon

Yes, you can access Profit4 via your internet browser and have multiple tabs open - for example you can have a supplier's order history open in one tab and a product's stock level open in another.

Can I access Profit4 from home?
plus icon

Yes, as a Cloud-based software, you can access Profit4 from any location via your internet browser.

Speak to our software experts

To find out how our Profit4 ERP software can transform your business, arrange a call-back with one of our ERP Consultants.

Get in touch