Take control of your stock, automate MHRA compliance, and streamline NHS procurement with a single, cloud-based platform designed for physical stock-moving distribution.
Managing a medical equipment supply chain means balancing razor-thin delivery windows with strict regulatory scrutiny. If you are struggling to manage complex unit-of-measure breakdowns, multi-tier contract pricing, and urgent product recalls across disconnected software or manual spreadsheets, your business growth is hitting a glass ceiling.
Profit4 by OGL Software replaces operational chaos with a single source of truth. To streamline procurement, the platform comes fully NHS ready. It features seamless PEPPOL EDI integrations and advanced multi-cost-centre B2B trade portals designed to handle complex institutional purchasing workflows. This allows educational and healthcare institutions to automate ordering with you. Our eCommerce and B2B portals also allow you to serve customers 24/7.
Remove the stress from regulatory inspections with a cloud-native ERP built for traceability.
Profit4 gives UK medical equipment distributors a single source of truth to meet rigid MHRA requirements, protecting patient safety and your wholesale licence without burying your team in manual paperwork.
Batch & serial control: Track every medical device, microscope or consumable from supplier delivery to hospital ward with rigid batch segregation and real-time ledger histories.
Instant recall execution: Don’t wait hours digging through spreadsheets. Generate precise trace reports by batch or lot code in seconds to isolate defective equipment immediately.
Full process audit trails: Profit4 automatically logs user actions, stock movements, and transaction histories, providing the transparent digital paper trail required during a Good Distribution Practice inspection.
No more manual data entry or copying warehouse dispatches into standalone procurement systems. Profit4 ERP features native electronic data interchange (EDI) capabilities, acting as your automated compliance bridge directly to major public sector portals and buying networks.
Automated data flow: Convert approved delivery notes into fully compliant electronic invoice formats instantly.
Zero middleware friction: We handle the background technical translation, routing your invoices securely through certified access networks without requiring external software subscriptions.
Error-free auditing: Eliminate human input errors, speed up invoice matching, and slash payment cycles with universal electronic procurement standards.
View case study
Don't let a manufacturer recall turn into an operational panic.
Our integrated inventory engine provides instant visibility to isolate defective stock before it leaves your warehouse, or track down exactly where it was delivered.
One-Click trace reports: Type in a manufacturer lot, batch, or serial number and instantly generate a complete, top-down map of all matching items.
Immediate quarantine control: Lock down affected inventory digitally with a single click, instantly blocking your warehouse team from picking or shipping recalled stock.
Rapid customer isolation: Quickly extract precise customer lists, contact details, and order reference numbers to notify affected NHS Trusts and clinics without delay.
Eurosurgical Ltd, founded in 1989 is a UK based company that specialises in the wholesale of surgical equipment, instruments and devices to medical professionals, NHS, private hospitals and clinics. They are the UK exclusive supplier of the renowned Black and Black surgical Instruments.
"As a business, we wanted to avoid the complexity of managing multiple suppliers. Profit4 gives us a fully integrated solution that allows us to consolidate our systems into one platform, making day-to-day operations more efficient.
Traceability is critical, so the ability to have barcode scanning for GS1 labels that include expiration dates, was particularly important. The warehouse management functionality has also been a standout feature for us. This gives us greater visibility and control over stock movements, order fulfilment, and our day-to-day warehouse operations."
Richard Cranstone, Director, Eurosurgical Ltd
Yes, whether you're in the office, working from home or on a sales visit - you can access Profit4 from any location via your internet browser.
Yes, whether you're in the office, working from home or on a sales visit - you can access Profit4 from any location via your internet browser.
Most generic ERP platforms are built for basic retail, while pharmaceutical and LIM software is bogged down by complex liquid chemical recipes and expiration calculations. As a medical equipment wholesaler, your operational reality is entirely different.
You don't need pharma-bloat; you need a system that understands the physics of moving medical hardware, diagnostics, and sterile consumables. Profit4 bridges this gap by targeting the exact operational bottlenecks that slow your business down
The spreadsheet trap:
Moving stock data between stand alone accounting systems and separate warehouse clipboards slows down order processing and introduces catastrophic human errors.
The UoM disconnect:
Manually converting bulk factory pallets into inner boxes or single sterile packs without breaking your traceability trail causes inventory counts to drift out of sync.
The procurement barrier:
Missing out on lucrative public sector contracts because your back-office system cannot communicate with modern NHS electronic invoicing networks.
Optimise your warehouse space and keep your stock levels mathematically balanced. Profit4 provides real-time visibility across multiple warehouse locations, bin locations, and digital sales channels simultaneously in the stock control feature.
Automated reordering:
Set minimum and maximum stock thresholds based on historical lead times so the ERP drafts your supplier Purchase Orders automatically.
Cross-Docking efficiency:
Seamlessly route urgent incoming back-orders straight from the receiving bay to the shipping dock without wasting time putting them away on shelves.
Optimised pick-pack-ship Workflows:
Generate intelligent, walking-route-optimised picking lists for warehouse staff to maximise daily dispatch volumes and eliminate packing errors
Break down bulk factory shipments without fracturing your audit trail. Profit4 handles multi-level unit of measure conversions effortlessly, letting your team sell goods exactly how your clients want to buy them. For a more in-depth explanation, check out our latest article what is UoM.
Pallet-to-Unit flexibility:
Automatically convert incoming bulk shipping containers into master cartons, inner boxes, or individual sterile single units on your sales screen.
Inherited lot integrity:
When a pallet is split down into individual units, Profit4 automatically carries over the original manufacturer batch data to every single item.
Dynamic pricing scaling:
Automatically adjust unit pricing or offer volume discounts depending on whether the customer buys a loose pack, a box, or a full pallet.
Stop guessing your margins. Profit4 features native, visual dashboards that give your management team immediate clarity on company performance.
True profitability dashboards:
Calculate exact landed costs by factoring in freight, duties, and handling, giving you an accurate picture of your net margins per product line.
NHS SLA monitoring:
Track your order fulfilment rates and dispatch times to ensure your warehouse is meeting strict NHS framework Service Level Agreements (SLAs).
Don't let rigid systems or manual paperwork hold back your distribution business. See first-hand how Profit4 can protect your margins, secure your MHRA compliance, and make your business NHS-ready.
Our UK-based team will help map your specific warehouse workflows, from pallets to packets, to show you exactly how Profit4 fits your business.
